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Ware Joggers Committee

Committee members are elected annually at the clubs AGM which is usually held in May. Please click on each of the roles for a description of the responsibilities of that role. If you are interested in joining the club please contact the Members' Representative

Responsibilities
To represent the Club at ALL times as figure head, ambassador and a principal officer
Chair and lead meetings within the club
Be responsible for key decision making and leadership within the club, in consultation with other committee members
Be a good communicator and approachable at all times
Duties
Lead the Management Committee using a casting vote where no consensus can be reached
Provide direction for the club by effective leadership and management, without being autocratic
Undertake responsibility for public speaking at events like the presentation evening, the AGM and occasionally announcements at Club evenings
Be the 'voice of reason' within the club, always taking an even-handed approach to whatever arises
Keep the webmaster updated with relevant information
Update the on-line club diary as appropriate

Rob Waddingham
Rob
Responsibilities
Ensure that Club Activities are conducted within the Club Rules
Ensure that membership and administrative records are up to date and accurate and that members' required affiliations are accurately and quickly processed
Be responsible for key decision making and leadership within the club, in consultation with other committee members
Duties
Convene Committee meetings on the date agreed, gather agenda items and Coaches' report; record the note of the meeting, agree content with the Committee and display on the Club notice board; monitor completion of action points
Convene the Annual General Meeting - publicise the date and agenda, gather nominations and seconders for Committee posts and items of Any Other Business
Act as the Club's point of receipt for electronic and postal requests for re-affiliation, opportunities arising from affiliations, London Marathon Club places, other Club-related correspondence
Maintain the electronic membership database and back up, send monthly updates to the webmaster and to the Treasurer for the attendance register, and a list of names added monthly to Footnotes. Maintain a quarterly record of Wodson Corporate memberships and send names and amounts paid quarterly to Wodson, with membership data where agreed. Report membership totals and trends at Committee meetings. Delete membership data timeously and destroy forms safely, as indicated by the Rules and the Data Protection Act
Issue membership cards on Club nights, liaise with Wodson and organise a periodic check of membership and of £1 social membership payments to Wodson. Help new and renewing members to understand membership options and charges. Commission each new membership year's cards as agreed by the Committee, in time for 1 April
Input EA registrations to EA database, generate monthly invoice for Treasurer
Maintain the welcome leaflet and issue it to new members
Amend the Club membership form as necessary in time for 1 April
Maintain the record of races in Club colours and medals awarded, send to the webmaster at the end of each season, generate a list of medals due for the annual award ceremony in time for the preceding Committee meeting. Provide a notice board poster for members to record their non-League Club colours races
Keep the webmaster updated with relevant information

Clare Halfpenny
Clare
Responsibilities
Manage the Club finances
Ensure that all financial records are accurate up to date
Be responsible for key decision making and leadership within the club, in consultation with other committee members
Duties
Receive money in as necessary, including the collection of subscriptions and other monies due, and keep all relevant records
Pay money out timeously as necessary - bills, re-imbursements, fundraising etc and keep all relevant records
Issue receipts for all money received
Prepare the annual budget and agree it with the Management Committee
Prepare the Annual Accounts of the Club
In conjunction with the Club Chairman and the Club Secretary present the Annual Report at the Annual General Meeting
Liaise with the Management Committee on the proper use and investment of Club funds
Keep the webmaster updated with relevant information
Update the on-line club diary as appropriate

Chris Reed
Chris
Responsibilities
Develop and maintain working relationships with local media, e.g. newspaper sports editors, radio presenters
Deal with media enquiries and seek promotional opportunities for the club in the local community
Generate interest for special club promotions, demonstrations and open days, etc
Keep a record of club media exposure and promotional material
Attend club and other appropriate meetings as and when required
Be responsible for key decision making and leadership within the club, in consultation with other committee members
Duties
Generate and distribute press releases / articles / photographs through the collation of club team results, general activities and news
Devise and circulate press releases for special club promotions, demonstrations and open days, etc
Maintain a press cuttings portfolio both in hard copy and electronically
Ensure the club website is provided with up-to-date information
Seek opportunities to publicise club and individual member achievements and gain recognition in the local community
Produce up-to-date promotional material such as posters, leaflets, etc as required
Keep the webmaster updated with relevant information
Update the on-line club diary as appropriaten
Maintain up-to-date and interesting information on club notice board

Carol Hayward
Carol
Responsibilities
To plan, arrange, organise and co–ordinate social activities for club members
To gear events in accordance with member feedback and facilitate maximum participation
Be responsible for key decision making and leadership within the club, in consultation with other committee members
To encourage the social side of Ware Joggers so that people have the opportunity to get to know each other, form friendships and become embedded in the Ware Joggers social spirit To arrange the main Ware Joggers social events which are...
  Summer Party (middle of June time, to coincide around the Ware Joggers birthday 14/6)
  Presentation evening (separately or as part of the summer party around the same time of year)
  Christmas Party (usually early December)
To arrange or help to arrange or coordinate other social events throughout the year. Including other members to arrange things they would like to do. Events are as follows...
  Every month... First Friday in the month drinks- encouraging people to meet socially monthly
  Every year... Ware festival (July time)- stall and fund raiser for our Ware Joggers Charity
  Every year... Ware Dickensian Evening (Early December time)- again a fund raiser for the Charity of the year
Keep the webmaster updated with relevant information
Update the on-line club diary as appropriate
Duties
Weekends away for Ware Joggers to race together
Activities suggested by club members
Real ale nights
Quizzes- usually find raisers for charity
Hot cross bun run (around easter normally)
Treasure Hunt runs (normally put together by a club member)
Well-being day (held once information based day for runners)
Hold the 100 club (£12 entry fee and a prize drawn every month)
To collate and deliver announcements on Tues and Thurs evenings at the club
To buy/ make a Ware Joggers birthday cake for the Sunday morning run that falls closest to the 14th June
To provide an events diary every month to go into the Ware Joggers footnotes and to keep the online diary, forum and facebook up to date with the up and coming events

Margaret French
Margaret
Responsibilities
Try to ensure all members feel valued
Ensure that members views are represented
Promote the clubs activities to the members
Be responsible for key decision making and leadership within the club, in consultation with other committee members
Duties
Gather member opinions/ideas/concerns and report to the committee
Be responsible for key decision making and leadership within the club, in consultation with other committee members
Contact members who have not attended in the previous month to send Club best wishes and enquire about help/assistance/support required (via copy register from Treasurer)
Keep the webmaster updated with relevant information
Update the on-line club diary as appropriate
Provide 'buddy' help for 10k graduates

Julie Fogg
Julie
Responsibilities
Organise the Club Championship by selecting a number of races to form the championship season, traditionally, half to be short course (5K - 10K) and half long course (10M - Half M)
In conjunction with other participating clubs coordinate cross county fixtures
Advertise and promote races via available media forums (notice board, club website etc)
Organise the Trebles (Doubles if the uptake is low) championship
Maintain the club championship structure and associated fixtures rules amending where necessary so long as this does not contravene club rules
Be responsible for key decision making and leadership within the club, in consultation with other committee members
Co-ordinate the end of season awards
Duties
Collect race results from each race and update leagues
Check for PBs in liaison with club records officer
Provide updated League results to Webmaster and records officer to update PBs/Club Records
Liaise with club captains to determine ideal dates for cross country races
Book Small Hall at Wodson on the agreed date for Ware to host
Record results and feedback to Harlow as Cross County Co-ordinating club in partnership with club captains
Arrange for awards for winners and runner up in each league plus 'special' awards for the presentation evening
Liaise with Social Secretary regarding dates for the presentation evening considering end of season and minimum two week turn around for trophy engraving etc
Liaise with the Club Secretary for data on the number of races ran for race awards (Bronze: 25, Silver: 50, Gold: 75, 100, 150, etc)
Liaise with club coaches for winner of Coaches Award
Liaise with Treasurer for winner of Joggers Jogger and also for invoice(s)
Liaise with lead on beginners course(s) for Beginner of the Year
Liaise with Committee for most improved male/female

Colin Naman
Colin
Responsibilities
Support the club and its committee on any technical issues with particular emphasis on IT related tasks. This primarily includes the maintenance and ongoing development of the club website and Ware 10s website plus assistance in some form and poster design
Be responsible for key decision making and leadership within the club, in consultation with other committee members
Promote the clubs activities to the members
Duties
Attend club and other appropriate meetings as and when required
Maintain the clubs websites
Receive information from various club and committee members for addition on the website: Footnotes, Diary updates, Club races/results, Membership Database, Photo albums etc
Advise the club committee on any technical issues as required
Development of forms as required
Liaise with the club's Web Hosting company as required
Being Awesome

Jack Whitelegg
Jack
Club Officials
Terry Nichols
Terry
Hazel Nichols
Hazel
Sharon Threlfall
Sharon
Joggy Bear
Joggy